Terms and Conditions

A booking is confirmed only after we receive the required deposit and the client receives a written confirmation from Himalayan Green Trips Treks and Expedition P.Ltd via email or official invoice.

We prefer full payment in advance. You can also confirm your booking with a 50% deposit, paid at least three months before your trip starts.

You can pay the remaining balance after arriving in Nepal. The balance must be paid in full before your trek or tour starts.

Bank transfers are accepted for deposits only. Any bank transfer fees or charges must be covered by the customer, as HGT also incurs bank transfer fees in Nepal.

Wise transfers to our business account are not currently available.

Customers can also pay by card in Nepal; however, any international transaction or card processing fees will be charged to the customer.

Customers may also pay 50% of the total amount in Nepal in cash, either in USD, the equivalent amount in another currency, or in Nepali rupees.

Trip cost inclusions and exclusions are clearly stated in the official itinerary. Services not mentioned in the inclusions are considered excluded.

Common exclusions may include:

• International airfare
• Nepal visa fees
• Travel insurance
• Personal expenses (laundry, drinks, snacks, etc.)
• Tips for guide/porter
• Emergency evacuation costs

All clients must have valid travel insurance that covers:

• High-altitude trekking
• Emergency helicopter evacuation
• Medical expenses
• Trip cancellation/interruption
• Loss/damage of baggage

Clients must provide insurance details before the trek begins. Clients cannot start the trek without a valid insurance policy.

Clients must be in good physical condition and capable of completing the trek. It is the client’s responsibility to inform us of any medical conditions, allergies, or physical limitations before departure. We reserve the right to request medical clearance if necessary.

Trekking itineraries in Nepal may change due to weather, trail conditions, natural disasters, government restrictions, flight delays, health conditions, or other unforeseen circumstances.

In such cases:

• The guide/company will make the safest and most practical decision.
• Any additional costs (extra accommodation, meals, transport, flights, etc.) must be covered by the client.

If clients choose a helicopter charter due to flight delays/cancellations:

• The cost is additional unless already included in the package.
• Helicopters generally carry up to 5 passengers depending on weight and weather conditions.
• The charter cost includes the guide’s seat, as local guides cannot afford separate helicopter tickets.
• If the helicopter is shared with other travelers, the cost may be divided.

Helicopter flights are also subject to weather conditions and operational approval.

Facilities may be basic, especially at higher altitudes.

Meals are provided as per itinerary. Special dietary requests may be accommodated where possible but cannot be guaranteed in remote areas.

Porters are provided according to package agreement.

• Maximum porter load is strictly limited for safety.
• The luggage limit is 10 kg per client, with a combined maximum of 20 kg per porter.
• Excess luggage may require an additional porter at extra cost.

Clients are responsible for their personal daypack.

Clients must respect local culture, traditions, and regulations.

Clients must follow the guide’s safety instructions at all times. If a client behaves in a way that threatens the safety of the group or staff, HGT reserves the right to remove the client from the trek without refund.

During the trek, the guide’s decision is final regarding:

• Route changes
• Rest days
• Turning back due to altitude sickness or weather
• Safety measure (This is to ensure the safety of clients and staff).

Himalayan Green Trips reserves the right to cancel the trip due to natural disasters, political instability, pandemics, government restrictions, or other uncontrollable circumstances.

In such cases, clients may choose:

• Trip rescheduling
• Credit for future travel
• Refund (excluding non-refundable expenses already paid)

No refund will be provided for unused services, including meals, accommodation, transport, or early trek termination due to personal reasons, illness, or voluntary departure.

In case of serious illness or injury, the guide may arrange emergency evacuation. All evacuation and medical costs are the responsibility of the client and should be covered by the traveler's insurance.

Himalayan Green Trips will assist with coordination.

Trekking and travel in Nepal involve inherent risks such as altitude sickness, weather changes, landslides, injury, and accidents.

Himalayan Green Trips is not responsible for:

• Loss of property
• Injury, illness, or death
• Delays due to weather or flight cancellation
• Natural disasters or unforeseen events beyond company control

Clients participate at their own risk.

Neither party shall be liable for failure to perform obligations due to events beyond reasonable control, including but not limited to: natural disasters, strikes, war, pandemics, government restrictions, flight cancellations, or severe weather.

Any extra costs arising from such events are the responsibility of the client.

Unless the client requests otherwise in writing, Himalayan Green Trips may use trip photographs/videos for promotional purposes (website, brochures, and social media). Client privacy will be respected.

These Terms and Conditions are governed by the laws of Nepal. Any disputes shall be settled under Nepalese jurisdiction.

By confirming the booking and making payment, the client acknowledges that they have read, understood, and agreed to these Terms and Conditions.